10 English Phrases Every Manager Needs in Zoom Meetings

Let’s face it. Most Zoom meetings could’ve been an email. And most managers are just trying to sound like they know what they’re doing while hoping their cat doesn’t walk across the keyboard mid-sentence.

If English isn’t your first language, that pressure doubles. Not only do you need to lead the meeting, but you need to sound like someone who leads meetings for a living.

That’s where these phrases come in.

They’re clean. They’re professional. They’re confidence-boosting. And they’ll help you avoid saying something like “Let’s expose this idea more deeply,” which might land… differently than you intended.

Here are ten phrases every international manager should have on speed dial — no jargon, no cringe, and no corporate-robot speak.

1. “Let’s take a step back for a second.”

Great for when the meeting derails, someone’s on a tangent, or you’re secretly lost but want to sound in charge. It resets the room without making anyone feel dumb.

2. “Can I get a quick temperature check on that?”

This one sounds like you’ve read Harvard Business Review but still talk like a human. It’s a smart way to gauge reactions without asking, “Do you all hate this idea?”

3. “Let’s circle back to that after we wrap this section.”

A gentle way to say: “Good idea, but not right now.”
Also useful when someone brings up Q4 planning during a Q2 sprint recap and you don’t have the bandwidth to fake a polite face.

4. “I’ll give everyone a minute to digest that.”

Perfect when you’ve just dropped a big update or slid a complicated graph onto the screen. Also gives you a minute to gather your own thoughts, sip coffee, or silently panic in peace.

5. “Let’s document that and revisit later.”

This phrase does two things:

1. Tells your team you’re organized.
2. Buys you time to Google what they just said after the call.

6. “Can we put a pin in that for now?”

This is the corporate equivalent of "Next."
It’s assertive but not rude, and it keeps the meeting from turning into a free-for-all.

7. “Let’s make sure we’re aligned before moving on.”

Instead of saying, “Does anyone understand what I’m talking about?”
This one positions you as a thoughtful communicator who checks in, not checks out.

8. “Just to clarify…”

Nothing wrong with asking for clarity, especially in fast-moving meetings where one person’s “sure” means “what?”

This phrase shows leadership — and avoids misunderstandings that cost time, money, and yes, sanity.

9. “Let me rephrase that.”

A total power move.
You’re not backtracking — you’re refining. Big difference.

10. “Let’s wrap with next steps.”

Please, for the love of all that is productive, don’t end your meeting with awkward silence. This phrase says, “I have a plan.” Even if that plan is “re-read the chat thread later and try to decode it.”

One More Thing

If you’re using all the right phrases and people still look confused, interrupt you, or ask you to repeat yourself — it might not be the vocabulary.

It might be the delivery.

Pronunciation. Rhythm. Intonation. That stuff matters more than most people realize, especially on a laggy Zoom call where audio cuts out half the time.

Want to find out how clearly you’re actually coming across?

Take the Accent Clarity Quiz.
It’s quick, painless, and gives you a mini report on what’s working — and what’s not — when you speak English at work.

Because it’s not about sounding perfect.
It’s about being understood the first time.